How to sign children in, out or absent via Connect App

Overview

The Xap Connect App allows you to sign a child or children in and out of your service, as well as being able to mark them as absent.

Xap Connect, can also be switched into Kiosk mode to allow your Families to sign their children in/out of the Service.

1. Select the Connect App on your device and add in your secure Username and Password
2. Select Login

Signing a child into the Service

1. Within the Menu screen, select the option of children

2. The current statuses of the children at the Service will be displayed

Including:

• All – The number of children who are booked to attend the Service (or Roll) for today

• In – The child has been signed in to the Service for today

• Pen – (Pending) The children who are booked to attend today but have not been signed in or marked as absent

• Out – The child has been signed out of the Service for today

• Abs – The child has been marked absent at the Service for today

3. Select Pen - this will allow you to view the children who are yet to be signed in to the Service.

4. Select the Circle icon on the top left-hand side of the screen

5. Select the names of the children you are signing into the Service
6. Then select Sign In

7. Check the time for signing in the child/ren. If incorrect, select the drop-down menu to select correct time.

8. Select the correct Sign in time

9. Select Submit. The selected child/ren have been successfully signed in to the Service.

Marking a child Absent

If a Guardian has advised that their child will be absent, the absence can be recorded via the Xap program and also via the Connect App.

To record the absence, within the children screen:

1. Select the pending menu

2. Select the Circle icon on the top left-hand side of the screen

3. Select the names of the children you are marking absent for today.
4. Then select the Mark Absent icon at the bottom of the screen

5. If there is an absence reason you would like to flag, you can select this from the drop-down menu (see step 6), or select Submit

6. Select the appropriate Absence reason

7. An attachment can be added if required by selecting Yes and attaching the file

8. Once the Absence details have been added, select Submit on the top right-hand side. The selected child/ren have been successfully marked as Absent.

Signing a Child Out of the Service

As an Educator you may need to sign a child out of the Service for example if:

• The Guardian has forgotten to sign them out
• You are signing them out from Before School Care

1. Within the Menu screen select the option of Children

2. Select the In Section

3. Select the Circle icon on the top left-hand side of the screen

4. Select the name/s of the children you are signing out of the Service for today.

5. Then select the Sign out icon at the bottom of the screen

6. Check the sign out time and change if required
7. Select Submit. The selected child/ren have been successfully signed out of the Service.

To assist you further with this process see the Xap University Video: Signing Children in, out, absent via the Educator Connect App

Updated on: 22/12/2025