Payment Transactions Overview Report
Payment Transactions Overview Report
When would I use this report?
The Payment Transactions Overview Report provides a comprehensive view of the Payments and Scheduled Payments screens.
This report will assist you to track, analyse, and manage financial transactions, including charges, payments, fees, and surcharges across different accounts, centres, and time periods.
How do I use the information on the report?
Section 1: Summary
Heading | Description |
|---|---|
Count | Total payments for selected period |
Total Amount | Total amount of payments. |
Total Transaction Fee ($) | Total amount of transactions fees charged. |
Total of Transaction Surcharge ($) | Total amount of transaction surcharge fees charged. |
Section 2: Important Columns to Note
Heading | Description |
|---|---|
Description | Description of Payment e.g Invoice, Online Payment etc. |
Amount | Amount of the payment |
Transaction Fee | Transaction fee charged by Paychoice (not visible in Xap) |
Pass on Transaction Fee | Displays N if the transaction fee is not passed onto Families, or Y if it is passed on. |
Transaction Surcharge | Transaction surcharge fee charged by Paychoice (not visible in Xap) |
Pass on Credit Card surcharge | Displays N if the transaction fee is not passed onto Families, or Y if it is passed on for Credit cards. |
Status | Status of payment in Xap e.g. failed, processing, feclined etc. |
Category | Payment Category type e.g. Direct Debit, Online Debit |
Debit From | Displays the method of the payment e.g. Visa, Bank account |
Reason | Failed/Declined reason eg. No bank/card details found, Insufficient Funds etc. |
Section 3: Legend
Heading | Description |
|---|---|
Blue | CC/Bank Payments still processing with Paychoice. |
Orange | CC/Bank Payments pending on being uploaded to Paychoice (still within Scheduled Payments screen) |
Red | Statuses Other Than Approved, Processing, Active, and Pending |
Updated on: 14/06/2026
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