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Attendance Trends Dashboard Report

When would I use this report?

The Attendance Trends Dashboard provides you with a visually rich and interactive report designed to help with making informed staffing and rostering decisions.

It displays short-term historical sign-in and sign-out times alongside staff-to-child ratios, enabling you to:

Monitor attendance patterns over recent periods.
Compare actual ratios against required standards for compliance and quality.
Identify trends that can guide proactive adjustments to staffing and scheduling.

How do I use the information on the report?

All reports are available via the Xap Analytics screen. For full details on managing and filtering reports via Xap Analytics see: Xap Analytics screen overview.

The Attendance Trends Dashboard report is broken into 3 Tabs.

Days - Daily Breakdown of Attendance data.
Rooms - Room breakdown of Attendance data.
Details - Per Child/Per Date breakdown of bookings

Days Tab

The Days Tab provides a breakdown of Attendance data at a Daily level.

Section 1: Filters

Heading	Description
Centre	Refine the Centre/s to view the data for.
Rooms	Refine the Room/s to view the data for.
Days	Refine the Day/s to view the data for.
Booking Date	Refine the Date Range to view the data for.

Sections 2 - 4

Section	Description
Attendances vs Absences	The Daily breakdown of Attendance data e.g. Total Places, Total Attendances, Total Absences & Vacancies.
Attendances by Time and Day	Graph breakdown of attendance Times to assist with staffing requirements.
Children in Attendance	Heat map display of child attendance times, Darker colours = Higher attendance, Lighter colours = Lower attendance.

Note: Hover over sections to display additional information.

Rooms Tab

The Rooms Tab provides a breakdown of Attendance data at a Room level. The information and Filters are the same as per the Days Tab.

Details Tab

The Details Tab provides a further breakdown of Attendance data at a per child level.

Section 1: Filters

Heading	Description
Centre	Refine the Centre/s to view the data for.
Rooms	Refine the Room/s to view the data for.
Days	Refine the Day/s to view the data for.
Booking Date	Refine the Date Range to view the data for.
Attendance Status	Refine the attendance status e.g. Pending, Incomplete, Completed.
Family Status	Refine the Family status e.g. Active, Archived, Deleted, Inactive, On Waitlist
Child Status	Refine the Child status e.g. Active, Archived, Deleted, Inactive, On Waitlist

Section 2 - Summary

Section	Description
Children	Total number of children booked for the selected date range.
Bookings	Total number of bookings for the selected date range.
Rooms	Total number of rooms selected for the report date range.
Complete	Total number of completely marked attendances for the selected date range.
Incomplete	Total number of incomplete attendances for the selected date range.
Absences	Total percentage of absences vs bookings for the selected date range.

Section Full Report

Important Columns to note:

Section	Description
Absence	Booking marked as absences Y or N.
Signed in/Out	Arrival and Departure time of the child on the booked date.
Signed in/out by	Name of the person who signed the child in/out or absent on the booked date.
Booking Type	Displays the type of booking e.g. Fortnightly, Weekly or Casual
Fees	Total Daily Fee charged
Fee Discount	Displays if there is a Fee Discount applied on the booked date.

Updated on: 23/12/2025

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