Family Reports

• Children Emergency Contacts Report

  Children Emergency Contacts Report When would I use this report? The Children Emergency contacts report will assist you with viewing and managing details for these children within your Service. The report displays all emergency contacts for the children within the service. This can be used in cases of illness, injury or emergencies. This report is able to be exported and refined to suit the service's needs and display desired details. The report will display all active and inSome readers

• Children Immunisation Report

  Children Immunisation Report When would I use this report? The Children Immunisation report will assist you with viewing and managing complete and incomplete immunisation details for the children who attend your Service. This will assist you with tracking details for expired immunisations for the children. For CCSS Services this may affect their CCS entitlements. The report will display all active and inactive children within your service and includes a unique identifier toFew readers

• Guardian Consents Report

  Guardian Consents Report When would I use this report? The guardian consents report enables users to view the consents the guardians have entered for each child. This report is able to be exported and refined to suit the service's needs and display desired details. This report could be used to check whether a child is allowed to participate in certain activities or which children are allowed to be photographed. The guardians report will display all active and inactive faFew readers

• Children Report

  Children Report When would I use this report? The children report enables you to view details of all children and their details within the service. This report is able to be exported and refined to suit the service's needs and display desired details. The children report will display all active and inactive children within your service, as well as their basic information loaded into their child profiles, and includes a unique identifier to allow you to cross-reference across muFew readers

• Children Dietary Information Report

  Children Dietary Information Report When would I use this report? The Children Dietary Information report will assist you with viewing and managing details for children who have noted Dietary Information within your Service. The report will display all active and inactive children within your service and includes a unique identifier to allow you to cross-reference across multiple reports. Where can you find this report? Select the Reports Screen Under the Family repFew readers

• Children Health Conditions Report

  Children Health Conditions Report When would I use this report? The Children Health Conditions report will assist you with viewing and managing the details for children who have noted Health Conditions from their enrolment form within your Service. The report will display all active and inactive children within your service and includes a unique identifier to allow you to cross-reference across multiple reports. Where can you find this report? Select the Reports ScreenFew readers

• Children Medical Information Report

  Children Medical Information Report When would I use this report? The children medical information report enables you to view medical details of all children and their details within the service. This report is able to be exported and refined to suit the service's needs and display desired details. The report will display all active and inactive children within your service, as well as their medical information that has been loaded into their child profiles, and includes a uniquFew readers

• Help Page - Family Reports

  Help Page - Family Reports This article contains all the links to the University links for Help Guides to assist you with viewing and managing Family reports for your Service. Children Children Additional Needs Children Dietary Information Children DOB &Few readers

• Family Notes Report

  Family Notes Report When would I use this report? The Family Notes report displays any notes that have been created for Families at your Service. The report will display all active and inactive children within your service and includes a unique identifier to allow you to cross-reference across multiple reports. WhaFew readers

• Families Report

  Families Report When would I use this report? The families report enables users to view details of all families and their details within the service. This report is able to be exported and refined to suit the service's needs and display desired details. The families report will display all active and inactive families within your service, as well as their basic information for your Service and includes a unique identifier to allow you to cross-reference across multiple reports.Few readers

• Children DOB & CRN Report

  Children DOB & CRN Report When would I use this report? The Children DOB & CRN report will assist you with viewing and managing Child & Guardian details who attend your Service. The report will also allow you to view missing information to assist with CCSS enrolment and entitlement queries. The report will display all active and inactive children within your service and includes a unique identifier to allow you to cross-reference across multiple reports. Where can you finFew readers

• Nominees Report

  Nominees Report This article will assist you with viewing and understanding the Nominees report. When would I use this report? The nominee report enables you to view details of all nominees (emergency contacts) who are linked to the children within the service. This report is able to be exported and refined to suit the service's needs and display desired details. The report will display all active and inactive nominees within your service, as well as their basic informationFew readers

• Family Court Order Report

  Family Court Order Report When would I use this report? The family court order report enables you to view details of all children and their court order details within the service. This report is able to be exported and refined to suit the service's needs and display desired details. The report will display all active and inactive children that have court orders within your service, as well as their basic information loaded into their child profiles. The report will also incFew readers

• Pickup and Drop Off Authority Report

  Pickup and Drop Off Authority Report When would I use this report? The Pickup and Drop Off Authority report enables you to view details of all guardians and nominees (emergency contacts) who have pickup and drop off authorisation for the children within the service. This report is able to be exported and refined to suit the service's needs and display desired details. The pickup and drop off report will display all active and inactive children within your service andFew readers

• Guardian Contact Report

  Guardian Contact Report This report will provide you with a comprehensive and easily accessible record of guardian details. When would I use this report? This report will enable administrators to swiftly identify and contact guardians, ensuring efficient communication and coordination regarding the children under their care. Additionally, the report will help identify new guardians who have recently joined the service, facilitating targeted outreach and marketing efforts to engage andFew readers

• Child Health Documents Report

  Children Health Documents Report This article will assist you with viewing children at your service who have health documents and viewing expiry dates What information is on the report? The Children Health Conditions report will assist you with viewing and managing details for these children within your Service. The report will display all active and inactive children within your service and includes a unique identifier to allow you to cross-reference across multiple reports. How dFew readers

Waitlist Reports

• Lead Action Tracker

  Lead Action Tracker What is the Lead Action Tracker? The Lead Action Tracker gives you a clear, at-a-glance view of all your active and in-progress leads. Helping you stay organised, responsive, and proactive. With easy-to-read visual indicators, this report streamlines your lead management process, enabling you to prioritise follow-ups, track upcoming tours, and make informed decisions that keep your pipeline moving and your enrolments growing, allowing your team to focus their time wFew readers

• Waitlist Dashboard Report

  Waitlist Dashboard Report When would I use this report? The Waitlist Dashboard report will provide you with real-time visibility into current waitlists, helping staff efficiently monitor, adjust, and manage these. It will serve as a simple guide for understanding the report on waitlisted children and available rooms, to assist you with interpreting the data and make informed decisions about placements. How do I use the information on the report?Few readers

• Leads Report

  Leads Report This article will assist you with viewing and understanding the Leads report. When would I use this report? The Leads report enables you to view all details of leads and their statuses for your Service/s, for reporting purposes, including: Lead/tour statuses Marketing details Next contact dates Centre/s the leads are linked to (will assist Users who have Enterprise/multi-centre access)Few readers

• Waitlist Comments Report

  Waitlist Comments Report When would I use this report? The Waitlist comments enables you to view all comments for waitlisted children for your Service/s, for reporting purposes, including: Requested start dates and days Guardian contact details Comments added and by whom Centre/s the waitlists are linked to (will assist Users who have Enterprise/multi-centre access) The report will display also includes a unique identifier to allow you to cross-reference across multipleFew readers

CCSS Reports

• CCSS Payments by Clearing Number Report

  CCSS Payments by Clearing Number Report When would I use this report? The CCSS payments by clearing number report provides you with a single line entry per centre / per clearing number of CCS payments including: Date Paid Total amount of payment Enrolment ID paid against Fiscal year Service ID (this will assist with Enterprise services) This report is able to be exported and refined to suit the service's needs and display desired details.Few readers

• CCS Enrolment Management Dashboard Report

  CCS Enrolment Management Dashboard Report When would I use this report? The CCS Enrolment Management Dashboard gives you a clear, drill-down view of CCS Enrolment quality and risk. This report will assist you with: Prevent subsidy loss Some Session report errors Quickly fix data gaps Manage New and Ceasing CCS Enrolments The CCS Enrolment Management Dashboard report is broken into 3 report tabs: Enrolment Quality & Compliance (3-report-tab-1-enrolment-quality-compliancFew readers

• CCSS Cleared Payment Report

  CCSS Cleared Payment Report When would I use this report? The CCSS cleared payments report provides you with a detailed breakdown per child / per clearing number of CCS payments including: Date Paid Payments and Reversals Amount of payment Enrolment ID paid against Session report week This report is able to be exported and refined to suit the service's needs and display desired details. The report will display all active and inactive children within your servFew readers

• CCSS Session Reports Pending Submission

  CCSS Session Reports Pending Submission This article will assist you in identifying and resolving CCSS Session Reports that are not yet submitted due to errors. By default, the report will display session reports pending submission for the last week. What information is on the report? The report contains key information to assist with identifying CCSS Session Reports that are not yet submitted due to an error, as well as the resolution to resolve the error. This information includes:Few readers

• Centre Administration Dashboard Report

  Centre Administration Dashboard Report When would I use this report? Welcome to the Centre Administration Dashboard! This dashboard is designed to provide you with clear, actionable insights and easy-to-follow prompts, helping you stay on top of your daily and weekly tasks. With everything in one place, you can manage your service efficiently, maintain compliance, and keep operations running smoothly. How do I use theFew readers

• IS Case Summary Report

  IS Case Summary Report When would I use this report? The IS case summaryreport will assist you with viewing the details of IS Cases for children who attend your Service. Where can you find this report? Select the Reports Screen Under the CCSS report section, select the IS Case Summary Report What will this report show? The information displayed on this report includesFew readers

• Worker Retention Payments

  Worker Retention Payments The worker retention payment will support a 15% wage increase for the early childhood education and care (ECEC) workforce over 2 years. Providers will need to opt-in by applying for the payment. The payment will be issued to eligible providers through a grant agreement. What you need to know • The Government has introduced a Worker Retention Payment for Early Childhood Education and Care (ECEC) services to support a wage increase for the ECEC workforce. •Few readers

• IS Case Claim Payments Report

  IS Case Claim Payments Report When would I use this report? The ISS Case Claims Payments Report provides comprehensive details to help manage and track enrolments and support cases within childcare services. Its primary objective is to ensure accurate tracking of payments and support hours, enabling effective oversight of Inclusion Support (IS) cases. This report includes key information such as: Centre Family & Child's Name Enrolment ID IS Case ID, StarFew readers

• ISS - Inclusion Support Program Dashboard Report

  Inclusion Support Program Dashboard report The Inclusion Support Program Dashboard report provides you with a clear and streamlined view of your ISP processes. It simplifies tracking, improves transparency, and supports more effective management of ISP claims, funding approvals, and all related activities. The CCS Enrolment Management Dashboard report is broken into 2 report tabs: Case Health & Risk Hours & ClaimsFew readers

• CCS Personnel Dashboard Report

  CCS Personnel Dashboard Report When would I use this report? The Personnel Dashboard report provides a simple and clear dashboard that helps manage personnel by service, track expiring documents and requirements, and oversee compliance in one place. This report includes key information such as: Staff Count Expiring Documentation Personnel dataFew readers

Bookings Reports

• Absent Attendances Report

  Absent Attendances Report Where can you find this report? The Absent Attendances report can be located on your reports screen. Select the Reports screen from the left hand menu Under the Bookings section select the Absent Attendances report. When would I use this report? The absent attendances report enables you to view details of all absent attendances for childrenFew readers

• Booking Revenue By Booking Date

  Booking Revenue By Booking Date This help document will demonstrate how to view, filter and download your service's booking revenue by booking date report. When would I use this report? The Booking revenue by booking date report will assist you with viewing all booking revenue entered within the selected date range within your service. The report will also include: Transaction Types eg. Ccs Rebate, Booking Fee, Booking Fee - Adjustments Descriptions eg. CCS/ACCS Payments, BookinFew readers

• Attendances Report

  Attendances Report When would I use this report? The attendances report enables you to view details of all attendances for children and their details within the service. This includes: Complete - Child is completely marked for the day (signed in/out or absent) Incomplete - Child is partially marked - child is only signed in but not out or not marked at all. This report is able to be exported and refined to suit the service's needs and display desired dFew readers

• Incomplete Attendance Report

  Incomplete Attendances Report When would I use this report? The attendances report enables you to view details of all incomplete attendances for children and their details within the service. This includes: Incomplete - Child is partially marked - child is only signed in but not out or not marked at all. This report is able to be exported and refined to suit the service's needs and display desired details. The report will display all active and *inactiveFew readers

• Booking Reports - Booking Report

  Booking Reports - Booking Report When would I use this report? The report will allow you to view a summary of the actual bookings for a child based on the day of the week, pattern start and date and room for each child at a centre. As a Service this will allow you to see the frequency of a child's actual booking, so you can plan attendance and occupancy. The report also allows you to filter on Child level tags.Few readers

• Daily Session Utilisation Report

  Daily Session Utilisation Report When would I use this report? The Daily Session Utilisation report is a powerful tool for managing and tracking various aspects of room occupancy and session usage for your service. Manage Room Allocations: Know which rooms are open or closed and when. Monitor Session Usage and Revenue: Track how sessions are being used and ensure revenue is being generated correctly. Plan and Adjust for Service Changes: Identify when to close rooms or adjust capacFew readers

• Help Page - Booking Reports

  Help Page - Booking Reports This article contains all the links to the University links for Guides and Videos to assist you with your Bookings reports for your Service. Videos Bookings Report Weekly Occupancy by Room Daily Session Utilisation Permanent Vacancies Children Enrolment (https://xap.flFew readers

• Child Exit Report

  Child Exit Report When would I use this report? The children report enables you to view details of all children who have exited during the selected date range within the service/s, this will also include current active enrolments that have an end date during the date range of the report as well as ceased enrolments. This report is able to be exported and refined to suit the service's needs and display desired details. The child exit report will display all active andFew readers

• Excursion Authorisation Form

  Excursion Authorisation Form As a service you may like to print off a template form directly from the Rolls screen, allowing parents or guardians to sign off on an excursion when signing their children in for the day. This report helps streamline administration, ensures compliance with excursion requirements, and provides an easy way to capture signatures at the point of daily attendance. The instructions in this guide will walk you through: Downloading the Excursion Authorisation FFew readers

• Pending Booking Management Report

  Pending Booking Management Report When would I use this report? This report provides a summary of all pending bookings within your service. Bookings in a pending status are neither approved nor rejected, which means your service may not be operating at full capacity. The report will also assist you with optimising your service’s utilisation and streamline your booking management.Few readers

• Occupancy & Utilisation Tracker Report

  Occupancy & Utilisation Tracker Report When would I use this report? This report tracks occupancy and utilisation, allowing you to switch between centre, room, and session views and adjust the time period to daily or weekly. It helps monitor space efficiency, identify underused resources, and improve scheduling and planning for better resource management. The report is broken into 2 parts: Occupancy - Provides you with details regarding your serviFew readers

• Unders & Overs Report

  Unders & Overs Report This article will assist you with producing a report to show you the children at your Service broken into Under 3yrs* and Over 3yrs* of age. What information is on the report? The report contains the details of the children who fit the Over & Under age you have entered, including: Child Name Booking Day Booking Date SessFew readers

• Attendance Trends Dashboard Report

  Attendance Trends Dashboard Report When would I use this report? The Attendance Trends Dashboard provides you with a visually rich and interactive report designed to help with making informed staffing and rostering decisions. It displays short-term historical sign-in and sign-out times alongside staff-to-child ratios, enabling you to: Monitor attendance patterns over recent periods. Compare actual ratios against required standards for compliance and quality. IdentiFew readers

Financial Reports

• Financial Transactions Report

  Financial Transactions Report When would I use this report? The Financial Transactions by Transaction date report will assist you with viewing the all transactions per child within the selected date range within your service including: Where can you find this report? Select the Reports Screen Under the Financial report section, select the Financial Transactions (by Transaction Date) Report (https://storage.crisp.chat/users/helpdesk/website/5dcba586b1baFew readers

• Help Page - Financial Reports Guides and Videos

  Help Page - Financial Reports Guides and Videos This article contains all the links to the University links for Guides and Videos to assist you with your Financial reports for your Service. Videos Financial Transactions Financial Transactions by months on created date Bond Transactions by months Booking Revenue by Created Date (https://xap.fleeFew readers

• Financial Transactions By Months on Created Date

  Financial Transactions By Months This help document will demonstrate how to view, filter and download your service's financial transactions by months on created date. When would I use this report? The Financial Transactions by Months on created date report will assist you with viewing the total amount per month for all transaction types entered within the selected financial year/per service including: All transaction types Monthly transactions totals per centre This reporFew readers

• Bond Transactions By Months - Liability Report

  Bond Transactions By Months - Liability Report When would I use this report? The bond transactions by months - liability report enables you to view the individual bond transactions that have been added for children/families within the service by Month and Financial Year that are liable to be paid back. This includes: Month the bond transaction was added Amount held or refunded per family Centre the bond was paid against Filterable by financial year This report isFew readers

• Revenue Estimation Report

  Revenue Estimation Report This article will assist you with viewing and understanding the Revenue Estimation Report When would I use this report? This report will assist you with projecting your Services possible revenue for future dates based on: Current children's bookings Current Fee prices Current CCS entitlements Current applied booking discounts How do I use the information on the report? The report can be sorted by: Week Day Room Session To view the reFew readers

Kindergarten Reports

• QLD Census Report

  QLD Census Report This article will demonstrate how to view, filter and download your service's QLD Census Report. All early childhood education and care services are asked to complete the Census, including long day care, kindergarten, family day care, outside school hours care (OSHC) and state and non-state schools that provide kindergarten programs. When would I use this report? The QLD Census report will assist you with viewing and managing the children who meet the below criteria: *Few readers

• NSW Fee Relief Report

  NSW Fee Relief Report LDC The 2026 Start Strong for Long Day Care program operates on a calendar year from 1 January 2026 to 31 December 2026.  Funding is provided for children in the 2 years before school and incentivises enrolments of 600 hours per year and is in addition to the families CCS.  Community Preschools Funding is designed to support quality uplift in preschool education and drive outcomes for children aged 3-5 in the years before school.Few readers

• QLD Kindergarten Transition Report

  QLD Kindergarten Transition Report This article will assist you with viewing and understanding the QLD Kindergarten Transition Report. When would I use this report? The QLD Kindergarten Transition report will allow you to generate a Transition statement report to assist in the creation of Transition reports for children leaving the service. A transition statement summarises a child's learning in the five learning and development areas of the Queensland kindergarten learning guidelFew readers

• QLD Kindy for All - Forecast Report

  QLD Kindy for All - Forecast Report When would I use this report? This report is a summary per Service on the status and information included on created forecasts. Where can you find this report? The QLD Kindy for ALL - Forecasts report report can be located on your reports screen. Select the Reports screen from the left hand menu Under Kindergarten section select QLD Kindy for ALL - Forecasts report (https://storage.crisp.chat/users/helpdesk/webFew readers

• QLD Kindy for all - Acquittal Report

  QLD Kindy for All - Acquittal Report When would I use this report? This report is a summary per Service on the status and information included on created acquittals. Where can you find this report? The QLD Kindy for ALL - Acquittals report report can be located on your reports screen. Select the Reports screen from the left hand menu Under Kindergarten section select QLD Kindy for ALL - Acquittal report (https://storage.crisp.chat/users/helpdesk/Few readers

• QLD Kindy for ALL - Acquittal Details report

  QLD Kindy for ALL - Acquittal Details report When would I use this report? This report can be used to assist you with viewing the details for a QLD Acquittal for clarifying of flagged child entitlement information. How would I use this report? This report can be viewed on the reports screen or exported. To export the report: Select the reports option icon Select the export icon Select your report format CSV or excel (https://storage.crisp.chat/users/hFew readers

• QLD Kindy for All - Forecast Details report

  QLD Kindy for ALL - Forecast Details report When would I use this report? This report can be used to assist you with viewing the details for a QLD Forecast for clarifying of flagged child entitlement information. How would I use this report? This report can be viewed on the reports screen or exported. To export the report: Select the reports option icon Select the export icon Select your report format CSV or excel (https://storage.crisp.chat/users/helpFew readers

• Help Page - Kindergarten Reports

  Help Page - Kindergarten Reports This article contains all the links to the University links for Help Guides to assist you with managing Kindergarten reports for your Service. KIM report NSW Fee Relief Report QLD Census Report QLD Kindy For All - Acquittal Details Report (https://help.xapFew readers

• QLD Kindy for All - QLD Kindy Acquittal Results Report

  QLD Kindy for All - QLD Kindy Acquittal Results Report This article will assist you with viewing and understanding the QLD Kindy Acquittal results report. What information is on the report? The QLD Kindy Acquittal report contains key information to assist with identifying the QLD Kindy forecast amounts vs the Acquittal actual amounts for each child in the selected quarter. The report is broken into 2 sections: The Acquittal Summary page The Details of the Acquittal ResultsFew readers

Config Reports

• Config Reports - Room Configuration

  Config Reports - Room Configuration This article will assist you with viewing and understanding the Room Configurations report. When would I use this report? This report can be used for: Viewing Room names across multiple Centres. Filtering by Provider/Centres for multi-centre Organisations. Viewing ID numbers for external reporting. Viewing linked Sessions/fees. Viewing age ranges and places of each room. Planning on changes for the service. How do I use the informatFew readers

• Config Reports - Fee Configuration Report

  Config Reports - Fee Configuration This article will assist you with viewing and understanding the Room Configurations report. When would I use this report? This report can be used for: Viewing Session names and information across multiple Centres. Viewing Session types eg. Fixed Rates, Sliding scales etc. Filtering by Provider/Centres for multi-centre Organisations. Viewing ID numbers for external reporting. Viewing set Utilisations for Sessions/fees. Viewing charge ratesFew readers

• Aged Debtors Listing Report

  Aged Debtors Listing Report The Aged Debtors Listing Report provides a detailed overview of each family’s account balance, including their aged balance amounts.Some readers

• Xap Analytics

  Xap Analytics This article will provide you with an overview of viewing the reports within the Analytics screen and how to manage the report information. Xap Analytics is Xap’s advanced reporting and analytics module designed to give greater flexibility to you as a user in understanding your business. Analytics will provide insights and flexibility in visualising data directly from the Xap application without having to export to excel (although this option is still available). WhereSome readers

• CCSS Entitlements Report

  CCSS Entitlements Report When would I use this report? The CCSS entitlements report provides you with a single line entry per child of their CCS entitlements. It will also provide a detailed analysis of the changes in Child Care Subsidy System (CCSS) entitlements over time. This report request is to add a new tab Entitlements Changes that compares the current entitlements to the previous entitlements for children within a service. From 5 January 2026, all Child Care SubFew readers

• CWA Agreement Report

  CWA Agreement Report This article will demonstrate how to view, filter and download your service's CWA Agreement Report. Viewing the Report To view the report. Select the Reports screen from the left hand menu Select the CWA Agreement Report, under the Bookings Report section The report will show the below information. a) Child details - Name, CRN, DOB, Verified on DHS b) FamiFew readers

• Late Booking & Late Cancellation Report

  Late Booking & Late Cancellation Report This article will demonstrate how to view, filter and download your service's weekly occupancy by Centre report. Viewing the Report Select the Reports Screen from the left hand menu Select the Late Booking & Late Cancellation Report The report will diFew readers

• Rolls Screen Reports

  Rolls Screen Reports There are a number of PDF Reports that can be downloaded from the Rolls Screen. Viewing/Downloading the Reports To Download these Reports: Select the Bookings & Attendance Screen Select the Rolls Tab Select the Download arrow between Bulk Action and the Green + Button Select the required report type The list of reports that are available incFew readers

• Parent GAP Fee by Weekending Report

  Parent GAP Fee by Weekending Report This article will assist you with viewing the GAPS for Families at your Service for the entire week. Overview The GAP fee is the amount families need to pay to make up the difference between their subsidy and the cost of the service. What Information is on the Report? This report will provide yFew readers

• Late Pickup & Early Drop Off Report

  Late Pickup & Early Drop Off Report This help document will demonstrate how to view, filter and download your service's late pickup and early drop-off report. Step 1: Go to reports from the left-hand menu bar. Step 2: Click on late pickup and early drop off from the booking section. Step 3: YouFew readers

• Children Enrolment Report

  Children Enrolment Report This help document will demonstrate how to view, filter and download your service's children enrolment report. Step 1: Go to reports from the left-hand menu bar. Step 2: Click on children enrolment from the booking section. Step 3: You can view a breakdown of the childrFew readers

• Children Age Forecasting Report

  Children Age Forecasting This help document will demonstrate how to view, filter and download your service's children age forecasting report. Step 1: Go to reports from the left-hand menu bar. Step 2: Click on children age forecasting from the booking section. Step 3: You can view the age forecFew readers

• Weekly Session Utilisation Report

  Weekly Session Utilisation Report This help document will demonstrate how to view, filter and download your service's weekly session utilisation report. Step 1: Go to reports from the left-hand menu bar. Step 2: Click on weekly session utilisation from the booking section. Step 3: You can viewFew readers

• Waitlist Applications Report

  Waitlist Applications Report This help document will demonstrate how to view, filter and download your service's waitlist applications and their details. When would I use this report? The Waitlist applications report enables you to view all waitlisted children for your Service/s and how far along the waitlist journey they are, for reporting purposes, including: Requested start dates and days Guardian contact details Offer statuses Requested start dates, rooms and days oFew readers

• CCSS Pending Payments Report

  CCSS Pending Payments Report This help document will demonstrate how to view, filter and download your service's CCSS pending payments report. Within the CCS report heading - select the CCS Pending Payments report. The report will allow you to view your servicFew readers

• CCSS Session Subsidy Report

  CCSS Session Subsidy Report This article will assist you with viewing and exporting a CCSS Session Subsidy Report. CCSS Session Subsidy Report What Information is on the Report? This Session subsidy report will provide you with the CCS Session Subsidy information from CCSS to calculate the subsidy per session. The report will include: The reason why a CCS payment may be different, Provide information on where the CCS/ACCS was paid to either Service or directly to the IndividuaFew readers

• Bookings Report

  Bookings Report This help document will demonstrate how to view, filter and download your service's bookings report. Step 1: Go to reports from the left-hand menu bar. Step 2: Click on bookings under the booking section. Step 3: You can view your service's bookings and other relevant informatioFew readers

• Pending Enrolments Report

  Pending Enrolments Report When would I use this report? The Pending Enrolments report enables you to view all waitlisted children for your Service/s and how far along the waitlist journey they are, for reporting purposes, including: Requested start dates and days Guardian contact details Offers accepted by Start dates, rooms and days of the accepted offer Centre/s the waitlists are linked to (will assist Users who have Enterprise/multi-centre access) The report willFew readers

• New Starters Report

  New Starters Report This article will assist you with viewing and managing the New Starters Report that will display Children who are new to the Service. What Information is on the Report? This report will allow users to filter on new children with a first Arrangement Start date between the 2 selected dates. The report will contain key information to assist with viewing or managing New Children who are commencing care for your Service e.g. Enrolment Start Date Room Session/FeeFew readers

• Weekly Casual Vacancies Report

  Weekly Casual Vacancies Report This article will demonstrate how to view, filter and download your service's CWA Agreement Report. Viewing the Report To view the report. Select the Reports screen from the left hand menu Select the Weekly Casual Vacancies Report, under the Bookings Report section The Weekly Casual Vacancies report will display. And the report will show the below infoFew readers

• Enrolment Pattern vs Booking Report

  Enrolment Pattern vs Booking Report This article will assist you with viewing Enrolment Pattern details vs the Bookings Screen details on a Report. What Information is on the Report? This report will compare the last week of the bookings (two weeks in the case of fortnightly bookings) against the corresponding booking pattern in the enrolment for that time period. This report will run at a centre level. In Enterprise access, centre selection is a must. This will only display data wherFew readers

• KIM Report

  KIM Report This help document will demonstrate how to view, filter and download your KIM report. Step 1: Go to reports from the left-hand menu bar. Step 2: Click on KIM report under the KIM section. Step 3: View your KIM report and other relevant information. (https://storage.crisp.chat/userFew readers

• Permanent Vacancies Report

  Permanent Vacancies Report This help document will demonstrate how to view, filter and download your service's permanent vacancies report. Step 1: Go to reports from the left-hand menu bar. Step 2: Click on permanent vacancies from the booking section. Step 3: You can view a clustered column cFew readers

• Parent GAP Fee by Booking Date Report

  Parent GAP Fee by Booking Date Report This article will assist you with viewing the GAP's per Date/Session for Families at your Service. What Information is on the Report? This report will provide you with the information for your Families GAP per day. The GAP fee is the amount families need to pay to make up the difference between their subsidy and the cost of the service. This report will run at a centre level. In Enterprise access, centre selection is must. This will only display dFew readers

• Transactions by Payment Method Report

  Transactions by Payment Method Report This article will assist you with how to view, filter and download your service's financial transactions by months. Overview The Financial Transactions by Payment Method report allows you to view all Transactions totals per Month for a selected Financial Year. When would you use this report This report will be beneficial to view a Total of all Transaction types for the selected Financial Year. Viewing the Report To view the ReportFew readers

• Bookings By Session Report

  Bookings By Session Report This help document will demonstrate how to view, filter and download your service's bookings by session report. Step 1: Go to reports from the left-hand menu bar. Step 2: Click on bookings by session from the booking section. Step 3: You can get a breakdown of bookingFew readers

• Child Age On Booking Date Report

  Child Age On Booking Date Report This help document will demonstrate how to view, filter and download your service's child age on booking date report. Step 1: Go to reports from the left-hand menu bar. Step 2: Click on child age on booking date from the booking section. Step 3: You can get an oFew readers

• Bookings By Room Report

  Bookings By Room Report This help document will demonstrate how to view, filter and download your service's bookings by room report. Step 1: Go to reports from the left-hand menu bar. Step 2: Click on bookings by room from the booking section. Step 3: You can get a breakdown of bookings per roomFew readers

• Booking Revenue By Sessions Report

  Booking Revenue By Sessions Report This help document will demonstrate how to view, filter and download your service's booking revenue by sessions report. Step 1: Go to reports from the left-hand menu bar. Step 2: Click on booking revenue by sessions from the financial section. Step 3: You can vFew readers

• Booking Revenue By Rooms Report

  Booking Revenue By Rooms Report This help document will demonstrate how to view, filter and download your service's booking revenue by rooms report. Go to reports from the left-hand menu bar. Click on booking revenue by rooms from the financial section. You can view your revenue for each room between aFew readers

• Weekly Revenue Report

  Weekly Revenue Report This help document will demonstrate how to view, filter and download your service's weekly revenue report. Overview The Weekly Revenue will provide you with the Total Revenue for a Provider or Centre. Viewing the Report Select the Reports Screen from the left hand menu Select Weekly Revenue under the Financial Reports section Select the Provider (Few readers

• Help - Report Guides and Videos

  Help - Report Guides and Videos This article contains all the links to the University links for Guides and Videos to assist you with locating all reports for your Service. Help Guide - Financial Reports Help Guide - CCS Reports Help Guide - Bookings Reports (https://help.xap.rocks/en/arFew readers

• CCS Payment Codes

  CCS Payment Codes This article will provide you with the CCS Payment Codes assist you with understanding the information displayed on the CCS Payment reports Overview CCSS have provided particular codes to identify the payments that are being made to services. These codes will appear on the below reports in Xap: CCS Cleared Payments report CCS Payments by Clearing Number (https://help.xap.rocks/en/artFew readers

• Children Additional Needs Report

  Children Additional Needs Report This article will assist you with viewing and understanding the Children Additional Needs report. When would I use this report? This report can be used to view all the children within your Organisation/Centre that have any additional needs flagged, including - Health conditions and medications with expiry dates. The Additional Needs report will display all active and inactive children within your service and includes a unique identifier to alFew readers

• Booking Report - Booking Management & Planner Dashboard

  Booking Report - Booking Management & Planner Dashboard This article will assist you with viewing and managing the Booking Management & Planner Dashboard report. What information is on the report The report is broken into 4 parts: Planning Tool Rooms and Region Bookings and Revenue Extend Bookings Report What information is on each Tab Planning Tool The planning tool tab is an overview of bookings & revenue for the selected region and or centre/s. Bookings forFew readers

• Bond Summary - Liability

  Bond Summary - Liability This article will demonstrate how to view, filter and download your service's Bond Summary - Liability report. When would I use this report? The bond summary - liability report enables you to view the total amount of all held bonds for children/families within the service that are liable to be paid back . This includes: Amount held per family Current bookings Daily average fee price (this will assist if your service charges full fee for current bookinFew readers

• Bond Transactions - Liability

  Bond Transactions - Liability This article will demonstrate how to view, filter and download your service's Bond Transactions - Liability report. When would I use this report? The bond transactions - liability report enables you to view the individual bond transactions that have been added for children/families within the service that are liable to be paid back . This includes: Date the bond payment was made Amount held per family Centre the bond was paid against This reportFew readers

• Xap Analytics Reporting Information

  Xap Analytics Reporting Information This article will assist you with viewing and understanding the common columns you will see in the Xap reporting. Common columns Common columns that you will see on all the Xap analytics reports are:Few readers

• NSW Start Strong Payments Estimations

  NSW Start Strong Payments Estimations Why would you use this report? This report is to assist Long Day Care (LDC) Centres in NSW running 3-year-oldand 4-year-old programs. It provides an automatic and accurate estimate of the funding they may receive through the Start Strong program. It will support you in understanding and applying for the correct payments, for those offering a kindergarten program. Understanding the ReportFew readers

• Family Report

  Family Report The Family report will assist you with viewing and managing Child & Guardian details who attend your Service. The report will display all active and inactive children within your service and includes a unique identifier to allow you to cross-reference across multiple reports.Few readers