Attendances Report
Attendances Report
When would I use this report?
The attendances report enables you to view details of all attendances for children and their details within the service.
This includes:
- Complete - Child is completely marked for the day (signed in/out or absent)
- Incomplete - Child is partially marked - child is only signed in but not out or not marked at all.
This report is able to be exported and refined to suit the service's needs and display desired details.
The report will display all active and inactive children within your service, as well as their basic information loaded into their child profiles, and includes a unique identifier to allow you to cross-reference across multiple reports.
Note: The report will automatically populate for prior 4 weeks and include up to the current date the report is being built, however this can be changed by using the filter section.
Where can you find this report?
The Attendances report can be located on your reports screen.
- Select the Reports screen from the left hand menu
- Under the Bookings section select the Attendances report.
What will this report show?
This report will display:
Column | Heading | Description |
|---|---|---|
A | Child | Displays the first and last name of the child |
B | Child DOB | Displays the DOB of the child. |
C | Booking Date | Displays the date for the attendance record for the child |
D | Days | Displays the day of the week for the attendance record for the child |
E | Family | Displays the name of the Family the child is linked to. |
F | Payment Account | Displays the name of the payment account the child is linked to. |
G | Booking Type | Displays the type of booking for the attendance record eg. repeat weekly, repeat fortnightly, casual for the child. |
H | Rooms | Displays the rooms for the attendance record for the child. |
I | Sessions | Displays the name of the session for the attendance record for the child. |
J | Session Time | Displays the times connected to the session for the attendance record for the child (this is in 24hr time). |
K | Booking Time | Displays the times connected to the session/booking for the attendance record for the child (this is in 24hr time). |
L | Fees | Displays the price of the session for the attendance record for the child. |
M | Discount Amount | Displays the dollar value if there was a discount applied for the attendance record for the child. |
N | Subsidy Name | Displays the subsidy name for the attendance record for the child. |
O | Subsidy Amount | Displays the dollar value if there was a subsidy discount applied for the attendance record for the child. |
P | Absence | Displays the Y/N indicator for the attendance record for the child. |
Q | Signed In | Displays the sign in time for the recorded attendance for the child (this is in 24hr time). |
R | Signed In By | Displays the name of the person (guardian, nominee or staff) who signed the child in. |
S | Signed Out | Displays the sign out time for the recorded attendance for the child (this is in 24hr time). |
T | Signed Out By | Displays the name of the person (guardian, nominee or staff) who signed the child out. |
U | Expected Time Out | Displays the expected time out for the child if this has been added by the service (this is in 24hr time). |
V | Preschool Session | Displays the Y/N indicator for the child if this attendance has been flagged as a preschool session. |
W | Enrolment ID | Displays the ccss enrolment ID for the child. |
X | Attendance Status | Displays the status of the attendance for the child (complete - signed in&out/absent or incomplete - not marked or only signed in). |
Y | Organisation | Displays the name of the organisation the child is linked to. |
Z | Provider | Displays the name of the provider the child is linked to. |
AA | Centre | Displays the name of the centre the child is linked to. |
AB | Organisation ID | Displays ID of the organisation the child is linked to. |
AC | Provider ID | Displays ID of the provider the child is linked to. |
AD | Centre ID | Displays the ID of the centre the child is linked to. |
AE | Child ID | Displays the ID of the child. |
AF | Room ID | Displays the Room ID the child is linked to. |
AG | Session ID | Displays the Session ID of the child. |
How would I use this report?
The report can be exported out to excel or csv formats as well as filtered.
Filtering the report
To refine the details listed,
- Select the reports option icon
- Select the filter icon from the drop-down
- You will then be able to view the current refinements showing. Select the section you wish to refine and edit the selection.
- Once complete, select apply.
Exporting the report
To export the report,
- Select the reports option icon
- Select the export icon from the drop-down
- Select the report format either excel or csv
Updated on: 25/08/2025
Thank you!