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Booking Reports - Booking Report

Booking Reports - Booking Report



When would I use this report?


The report will allow you to view a summary of the actual bookings for a child based on the day of the week, pattern start and date and room for each child at a centre.

As a Service this will allow you to see the frequency of a child's actual booking, so you can plan attendance and occupancy.

The report also allows you to filter on Child level tags.


All reports are available via the Xap Analytics screen. For full details on managing and filtering reports via Xap Analytics see: Xap Analytics screen overview..


What will this report show?


TheBookings report is broken into 2 tabs.

Tab name

Description

Bookings

Provides a list of children and their bookings within a selected period; allows filtering on Tag's set at a child level

Weekly Schedule

Provides a simplified version of the Weekly Schedule report, allows filtering by Tag's


Report Filter options


  1. Booking Status
  2. Family Status
  3. Child Status
  4. Child Tags - select between
  • Category e.g. Sections within the child section of the Enrolment form - Consents, Court Orders etc.
  • System default tags, or service created tags



The information displayed on this report includes:


  1. Centre - Displays the name of the Centre the child is booked into
  2. Room - Displays the name of the Room/s the child is booked into
  3. SessionDisplays the names of the Sessions/Fees the child has bookings linked to
  4. Account - Displays the Account name linked to the child
  5. Child First name - Displays the child's first name
  6. Child Last name - Displays the child's last name
  7. Enrolment ID - Displays the CCSS enrolment ID the booking is linked to
  8. Booking Status - Displays the Booking status, will be either:
  • Approved
  • Pending - Pending approval by the Service
  1. Frequency - Displays the frequency of the child's booking
  • Casual
  • Repeat Weekly
  • Repeat Fortnightly
  1. Booking Start - Displays the start date of the recurring booking OR the date of the casual booking
  2. Booking Ends - Displays the end date of the recurring booking OR weekending date for the casual booking
  3. Day Number - Displays the ID of the day the booking is for:

Day ID

Day

1

Monday

2

Tuesday

3

Wednesday

4

Thursday

5

Friday

  1. Day name - Displays the name of the day the child is booked
  2. Organisation ID - Displays the name of the Organisation the child is booked into
  3. Provider ID - Displays the ID of the Provider the child is booked into
  4. Centre ID - Displays the ID of the Centre the child is booked into
  5. Room ID - Displays the ID of the Room the child is booked into
  6. Session ID - Displays the ID of the Session the child is booked into
  7. Child ID - Displays the Child ID



How would I use this report?


This report can be filtered and exported using the report options button.


Filtering the report


To filter the reports information.


  1. Select the report options button
  2. Select the Filter icon from the drop-down menu



This filter option will allow you to select the centre, room or session you wish to view, if you are in a multi-centre/Enterprise mode.


  1. Select the Centre, Room and Session
  2. Select Apply



Exporting the Report.


To export the report.


  1. Select the report options button
  2. Select the export icon
  3. Select the report style either Excel or CSV




Updated on: 25/08/2025

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