CCS Enrolment Management Dashboard Report
CCS Enrolment Management Dashboard Report
When would I use this report?
The CCS Enrolment Management Dashboard gives you a clear, drill-down view of CCS Enrolment quality and risk.
This report will assist you with:
- Prevent subsidy loss
- Some Session report errors
- Quickly fix data gaps
- Manage New and Ceasing CCS Enrolments
The CCS Enrolment Management Dashboard report is broken into 3 report tabs:
- Enrolment Quality & Compliance - View & manage CCS enrolment details
- CCS Hours Risks & Booking Hygiene - View children Booked hours vs CCS Eligible Hours
- Attendance Risks & Ceased Enrolments - View absences first/last days of care, ceased/ing enrolments, consistent absences
How do I use the information on the report?
Report Tab 1 - Enrolment Quality & Compliance
Section 1: Filters
Heading | Description |
|---|---|
All | All CCS Enrolments |
Active Bookings | Enrolments which booking period (Booking Start - Booking End columns) covers today’s date. |
Future Unsubmitted | Unsubmitted enrolments with a booking start date in the future. |
Others | Enrolments that do not fall under the other categories. |
Section 2: Enrolment Quality & Compliance
Heading | Description |
|---|---|
Unsubmitted | Enrolments not yet submitted to CCSS |
Unsigned CWA | Enrolments where the Childcare Written Agreement (CWA) has not yet been signed by the guardian, regardless of enrolment status. |
Missing CRN/DOB | Enrolments with incomplete child or parent details due to missing CRN or DOB information. |
Unverified CRN/DOB | Enrolments where the CRNs or DOBs has not yet been verified by DHS. |
CRN/DOB Mismatch | Enrolments where the CRN or DOB does not match the enrolment notices, causing a record mismatch. |
Compliance | The percentage of enrolments that meet all requirements and have none of the issues listed above. Hover the donut chart to view the number of Compliant and Non-Compliant enrolments. |
Section 3: Enrolment Details
Provides you with a detailed breakdown of children with CCS Enrolment issues.
Important columns to note:
Heading | Description |
|---|---|
Booking Start | First Booking date & CCS Enrolment start date. |
Booking End | CCS Enrolment end date. |
Status | Red if Unsubmitted |
Signed CWA | Red if non-compliant |
Child CRN, Child DOB, Claimant CRN, Claimant DOB | Yellow depending on what needs fixing based on the CRN & DOB Status |
Resolving Enrolment Errors
From the Enrolment Details screen:
- Select the name of the child
- The pop-up will include further details for the child, select Go to Enrolment
- You will be directed from the CCS Enrolment report, through to the Child's Profile and their CCS Enrolment to resolve the errors.
Report Tab 2 - CCS Hours Risks & Booking Hygiene
The CCS Hours Risks & Booking Hygiene tab helps you optimise occupancy and maintain account balance accuracy. It allows you to:
- Compare booked hours with CCS eligible hours for each child.
- Identify children booked beyond their CCS subsidised hours, reducing potential financial risks.
- Support proactive adjustments to bookings for better utilisation and compliance.
Section 1: Filters
Heading | Description |
|---|---|
Centre | Filter between Centres (if in Enterprise view). |
Booking Date | Filter bookings by date information. |
Fortnight Start | Filter by CCS fortnights, counts the number of fortnights with errors. |
Section 2: CCS Hours Status (Count of Children)
Heading | Description |
|---|---|
Over Hours | Number of children/fortnights where booked hours exceeded their entitled CCS hours. |
Approaching Limit | Number of children/fortnights where booked hours were nearing their maximum entitled CCS hours based on the set threshold. |
Under Hours | Number of children/fortnights where booked hours were significantly below their entitled CCS hours based on the set threshold. |
Extender Errors | Number of children with bookings not covered by the Extend Bookings Scheduler. |
Unplanned Booking | Number of children/fortnights with bookings made outside their regular or expected schedule. |
Unused Booking | Number of children/fortnights where they have an approved schedule but isn’t booked. |
Section 3: hours Status & Booking Hygiene Details (noted dates)
Displays a table showing all booking information for each fortnight. Clicking the plus (+) icon in the Session column expands the row to reveal the individual bookings for that specific fortnight and session.
Heading | Description |
|---|---|
Child | First Booking date & CCS Enrolment start date. |
Hours Usage | Displays % of CCS hours used. |
Hours Risk | Displays if the bookings are at risk (see section 2) e.g. Under/Over/Approaching Hours. |
Unplanned Booking | Indicates if the child has an unplanned booking for the selected dates. |
Unused Booking | Indicates if the child has an approved but unused booking for the selected dates. |
Extender Error | Indicates if the child has a booking extender error |
With Issues (Toggle) | Allows you to toggle this on or off to control the display of enrolments with issues. By default, it is toggled on to show only those enrolments with issues. |
Child Modal
Clicking the Child’s name in the table should give you a modal that displays more details about their usage and the errors that they may have.
Report Tab 3 - Attendance Risks & Ceased Enrolments
The Attendance Risks & Ceased Enrolments tab provides a clear overview of key attendance and enrolment indicators. It allows you to:
- Track absences, including first and last days of care.
- Identify ceased or ceasing enrolments to manage transitions effectively.
- Monitor consistent absences that may signal attendance risks.
Section 1: Attendance Risks
Heading | Description |
|---|---|
Consecutive Absences | Total children with no attendances or no bookings for at least 4 consecutive weeks. |
Absence Limit Risks | Total children with at least 21 days of absences in the current financial year. |
First Day Absent | Total children absent on their first booked day for selected dates. |
Last Day Absent | Total children absent on their last booked day for selected dates. |
Section 2: Breakdown of Individual child details for Attendance Risks totals (Section 1)
Section 3: Cessation Overview
Heading | Description |
|---|---|
Cessation Window (Weeks) | Filter for selected period to view details for. |
Recently Ceased | Total number of enrolments ceased in the last 2 weeks (dates added from filter) |
Approaching Cessation | Total number of enrolments ceasing in the last 2 weeks (dates added from filter) |
Section 4: Breakdown of Individual child details for Cessation Overviews Total (Section 3)
Child Modal
Clicking the Child’s name in the table should give you a modal that displays more details about their usage and the errors that they may have.
Updated on: 06/01/2026
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