Articles on: Reports

Centre Administration Dashboard Report

When would I use this report?

Welcome to the Centre Administration Dashboard!

This dashboard is designed to provide you with clear, actionable insights and easy-to-follow prompts, helping you stay on top of your daily and weekly tasks.

With everything in one place, you can manage your service efficiently, maintain compliance, and keep operations running smoothly.

How do I use the information on the report?

All reports are available via the Xap Analytics screen. For full details on managing and filtering reports via Xap Analytics see: Xap Analytics screen overview.

Report Tabs

The report is broken into 3 parts:

Bookings
CCS (only visible if the User has permission to view CCS reports)
Finance (only visible if the User has permission to view Financial reports)

What information is on each Tab

On all of the Xap Analytics dashboard reports, hovering over the field, allows you to view the underlying data to action further.

Section 1: Bookings Tab

The Bookings tab gives you quick access to key data that helps you manage your services booking and utilisation data effectively, including:

Heading	Description
Pending Bookings	Total number of Casual or Recurring Bookings pending Service approval.
Bookings	Total number of casual or recurring bookings for the following week. (dates can be filtered as required)
Booked Children by Room	Total number of children booked into the selected centre/s and room/s (filters can be applied to refine). Can be filtered by Room or Day.
New Starters	Details of new children commencing for the selected dates.
Exiting Children	Details of children who are exiting the service for the selected dates (ended CCS enrolment)

Section 2: CCSS Tab

The CCSS tab gives you quick access to key data that helps you manage your CCS information effectively.

From 5 January 2026, all Child Care Subsidy (CCS) eligible families can get at least 72 hours of subsidised care per fortnight. These changes are known as the 3 Day Guarantee.

Families can get 100 hours of subsidised child care each fortnight for each child if they: 

care for an Aboriginal and/or Torres Strait Islander child
have more than 48 hours each fortnight of recognised participation
have an exemption or experience exceptional circumstances, or
receive Additional Child Care Subsidy (ACCS) child wellbeing, temporary financial hardship or grandparent payments.

For more information see: 3 Day Guarantee

Heading	Description
Unsubmitted Sessions	Total number of Session Reports not yet submitted to CCSS.
Sessions not Withdrawn	Total number of Session Reports not yet withdrawn from CCSS.
Disputed Sessions	Total number of Session Reports that have been disputed by the Guardian to be actioned.
Entitlement Changes	Total number of CCS enrolments that have an entitlement change as advised by CCSS. (Will assist Services manage the 3-day CCS eligibility from 2026)
Unsettled CCS Payments	Total number of CCS payments that are not settled to Family Balances, may need to be manually applied as required.
Consecutive Absences	Total number of children who have been consecutively absent during the selected report period.
Expiring ACCS	Total number of expiring ACCS Certificates & Determinations that may require actioning.
Expiring ISS Cases	Total number of expiring ISS Cases that may require actioning to continue claiming.
Daily Error Summaries	Total number of each noted CCS enrolment error to be actioned
Absences Warnings	Details of children who are reaching the YTD allowed absence count.

Section 3: Finance Tab

The Finance tab gives you quick access to key data that helps you manage your Financial information effectively, including:

Heading	Description
Net Revenue	Total financial revenue for the selected services and period.
CCS Rebates	Total CCS rebated revenue for the selected services and period.
Invoices Due	Total overdue Invoices balances for the selected services and peri
Declined Payments	Total declined DD payments for the selected services and peri
Top 10 Debtors	Details of the top 10 (by default) debtors for the selected services and peri
Aged Debt Summary by Family Status	Total aged debt balances for the selected services and period, filtered by Family Status e.g. Active, Inactive.
Daily Transaction Summary	Total daily transaction details by type for the selected services and period.
Payments this week	Total payments receipted and their statuses e.g. Pending, Approved for the selected services and period.

Updated on: 06/01/2026

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