Children Transitioning Rooms Report
Children Transitioning Rooms Report
When would I use this report?
The CCS Children Transitioning Rooms Report to stay on top of upcoming room transitions and ensure children are placed in the most suitable room for their age and development. The report highlights any booking or room allocation mismatches, helping you make adjustments early and support a seamless transition experience.
The CCS Enrolment Management Dashboard report is broken into 5 report tabs:
- Summary Overview - Summary per Centre of child transition status
- Approaching Transition - Children approaching transition based on age range of the room/roll
- Over Maximum Age - Children booked into room/rolls over set maximum age range
- Children without Room Bookings - Children with no current booking
- Children by Room & Age - Ages of children per room/roll
How do I use the information on the report?
Report Tab 1 - Summary Overview
Use the Summary Overview tab to view a consolidated summary of all Children Transitioning Rooms data across each centre, making it easier to monitor upcoming room transitions.
Section 1: Filters
Heading | Description |
|---|---|
Centre | Filter by Centre/s |
To Booking Date | Date range to view child information up until. |
Section 2: Table
Important columns to note
Heading | Description |
|---|---|
Total children in Report | Total number of children per centre for all report tabs. |
Over Maximum Room Age | Total number of children per centre children booked into room/rolls over set maximum age range |
Approaching Transition | Total number of children per centre children approaching transition from current room based on max set age. |
Without Room Bookings | Total number of children per centre children without a current booking. |
Report Tab 2 - Approaching Transition
The Approaching Transition tab highlights children who may soon be ready to move to the next room based on the age requirements of their current room or roll.
Section 1: Filters
Heading | Description |
|---|---|
Centre | Filter by Centre/s |
To Booking Date | Date range to view child information up until. |
Section 2: Table
Important columns to note
Heading | Description |
|---|---|
Child | Name of child/ren approaching possible transition into the next room/roll. |
Current Age | Current age of the child approaching possible transition into the next room/roll. |
Current Room | Current Booked room for the child approaching possible transition into the next room/roll. |
Max Age for Room | Maximum age set for current booked room/roll. |
Transition Date | Possible date the child could transition into next room/roll. |
Age at Transition | Age in years & months the child will be at the possible transition date. |
** Suggested Room(s)** | Suggested rooms/rolls the child could move to based on set min/max age ranges. |
Report Tab 3 - Over Maximum Age
The Over Maximum Age tab highlights children who remain booked into rooms or rolls after exceeding the set maximum age range, helping you ensure room placements remain age-appropriate.
Section 1: Filters
Heading | Description |
|---|---|
Centre | Filter by Centre/s |
To Booking Date | Date range to view child information up until. |
Section 2: Table
Important columns to note
Heading | Description |
|---|---|
Child | Name of child/ren currently booked into the room/roll and over the maximum set age range. |
Current Age | Current age of the child over the maximum set age range. |
Current Room | Current Booked room for the child over the maximum set age range. |
Max Age for Room | Maximum age set for current booked room/roll. |
Transition Date | Possible date the child could transition into next room/roll. |
Days Over | Total days over the maximum set age range |
Report Tab 4 - Children without Room Bookings
The Children Without Room Bookings tab highlights children with no current room or roll bookings, making it easy to identify and follow up on booking gaps.
Section 1: Filters
Heading | Description |
|---|---|
Centre | Filter by Centre/s |
To Booking Date | Date range to view child information up until. |
Section 2: Table
Important columns to note
Heading | Description |
|---|---|
Child | Name of child/ren with no current booking. |
Current Status | Displays the Active/Inactive child status. |
Current Age | Current age of the child. |
Last Booking Date | Date of the child's last booking. |
Next Booking Date | Displays date of child's next booking or Null if no upcoming booking. |
Report Tab 5 - Children by Room & Age
The Children by Room & Age report tab displays the ages of children across each room or roll, providing valuable insight into room demographics and age distribution.
Section 1: Filters
Heading | Description |
|---|---|
Centre | Filter by Centre/s |
To Booking Date | Date range to view child information up until. |
Age as at | Set week beginning date to view child ages at. |
By Room | Display report by Room |
All Active Children | Display report by child name |
Section 2: Table
Important columns to note
Heading | Description |
|---|---|
Room | Room name (if filtered by room) |
Room Min-Max age | Age range of room/roll |
Child | Name of child/ren. |
Age as at | The age in years & months for the report age as at date. |
Days | Displays green for the day's the child is booked in. (includes total children booked per day) |
Filtered by All Active Children View
Updated on: 08/09/2026
Thank you!