Excursion Authorisation Form

As a service you may like to print off a template form directly from the Rolls screen, allowing parents or guardians to sign off on an excursion when signing their children in for the day.

This report helps streamline administration, ensures compliance with excursion requirements, and provides an easy way to capture signatures at the point of daily attendance.

The instructions in this guide will walk you through:

• Downloading the Excursion Authorisation Form within the Rolls screen
• View of the Excursion Authorisation form for families to sign

Downloading the Excursion Authorisation Form

The report can be downloaded via the Bookings & Attendances screen and Rolls Tab.

1. Select the download icon
2. Then select Excursion Authorisation
3. Select the Centre name (if you are in Enterprise view)
4. Select the Room
5. Select the Booking date
6. Download

Excursion Authorisation Form

All pages will display:

• Date & Time the report was printed
• The report will also populate 10 Blank lines in case of additional children who may need to be written in

Page 1

Page 1 will pre-populate with the total children booked in for the selected room and day.

Page 2

Page 2 includes:

• Details of each child booked in.
• Printed name of Authorised person
• Signature of Authorised person
• Date & Time of printing

Last Page

The las page of your excursion authorisation report will display:

• Remaining details of each child booked in.
• Additional 10 lines in case additional children may need to be added.

Updated on: 05/02/2026