Parent GAP Fee by Booking Date Report

This article will assist you with viewing the GAP's per Date/Session for Families at your Service.

What Information is on the Report?

This report will provide you with the information for your Families GAP per day.

The GAP fee is the amount families need to pay to make up the difference between their subsidy and the cost of the service.

This report will run at a centre level. In Enterprise access, centre selection is must. This will only display data where mismatch is there between existing pattern and the bookings.

How would I use this report?

This report will assist you with:

1: Family Account Balance queries

2: Direct Debit Payment queries

3: Removing the GAP for Families for eg: State Funding, COVID-19 GAP removal, NSW - BASC Voucher Credits

Viewing the Parent GAP Fee by Booking Date report

1. Select the Reports screen from the left hand menu
2. Under Financial Reports, select the Parent GAP Fee report

The screen will allow you to refine the weekending date to preview the GAPS for.

What can I do with the information on the Report?

• View a Child's Daily GAP per booked day

By

Report Information

Allows you to refine the information displayed.

1. Provider(s) - Allows you to select a single provider if you are in Enterprise (multi-centre mode) and have more than 1 Provider for your Organisation.
2. Centre - Allows you to select a single Centre to view the information for.
3. From Date - Allows you to select the date to view the GAP's from
4. **To Date **- Allows you to select the date to view the GAP's up until
5. Search - Applies the selected information.

The screen will display:

1. Child name
2. Payment Account
3. Booking Date for the selected period
4. Booking Fee($) - Total Booking fee before any reductions have been applied
5. Fee Discounts (if they have been applied)
6. Other Subsidies (if they have been applied)
7. CCS amount (estimated or paid)
8. GAP - out of pocket expense for the child for the selected weekending
9. Centre name
10. Provider name
11. Download Excel - Allows you to download the report

Exporting the Report

To export the report, select the Download Excel icon on the top right hand side.

1. Select the From Date to view GAP's from
2. Select the To Date to view GAP's up to
3. Select the Search icon
4. Select Download Excel

Report view

1. Child name
2. Payment Account
3. Booking Date for the selected period
4. Booking Fee($) - Total Booking fee before any reductions have been applied
5. Fee Discounts (if they have been applied)
6. Other Subsidies (if they have been applied)
7. CCS amount (estimated or paid)
8. GAP - out of pocket expense for the child for the selected weekending
9. Centre name
10. Provider name

What if I need clarification on what is on the report?

Xap will always display the most to date entitlement information that has been retrieved from CCSS and the current bookings to display the GAP.

The below reports will assist you with viewing the Child's Booking and CCSS entitlement information to assist you further.

• Bookings Report
• CCSS Entitlements Report

Updated on: 24/05/2022