Articles on: Reports

Parent GAP Fee by Weekending Report

This article will assist you with viewing the GAPS for Families at your Service for the entire week.

Overview

The GAP fee is the amount families need to pay to make up the difference between their subsidy and the cost of the service.

To assist you with waiving the GAP see: Waiving a Child's GAP

What Information is on the Report?

This report will provide you with a weekly total of each Families GAP at your Service.

This report can be run at Provider level with the option of filtering to a particular Centre if you are in Enterprise/Multi-Centre mode.

If you are logged in as a Centre level, the report will display only your Centres Family information.

How would I use this report?

This report will assist you with:

1: Family Account Balance queries

2: Direct Debit Payment queries

3: Removing the GAP for Families for eg: State Funding, COVID-19 GAP removal

Viewing the Parent GAP Fee by Weekending report

Select the Reports screen from the left hand menu
Under Financial Reports, select the Parent GAP Fee report

The screen will allow you to refine the weekending date to preview the GAPS for.

The screen will display:

Weekend Date
Child name
Payment Account
Total Booking Fee Price for the selected week
Fee Discounts (if they have been applied)
Other Subsidies (if they have been applied)
CCS amount (estimated or paid)
GAP - out of pocket expense for the child for the selected weekending
Centre name
Provider name

Note: This report will only populate for your Services charging period eg. Current Week, Week in advance, In Arrears

The report can be further refined by:

Select the Download filter icon
Tick/Untick the fields you would like populated on the report

What can I do with the information on the Report?

Exporting the GAP Fee report

To export the report:

Select the required weekending date to display the GAP fee for
Select Download Excel

The report will display:

1: Weekend Date

2: Child name

3: Payment Account

4: Total Booking Fee Price for the selected week

5: Fee Discounts (if they have been applied)

6: Other Subsidies (if they have been applied)

7: CCS amount (estimated or paid)

8: GAP - out of pocket expense for the child for the selected weekending

9: Centre name

10: Provider name

How would I use this report?

What can I do with the information on the Report?

Exporting the Report

Report view

What if I need clarification on what is on the report?

Xap will always display the most to date information ###

If you have questions regarding the information displayed on the report, you can use the report information and contact CCSS directly or contact the Xap Support Team on 1300 543 792 or email your query directly to: support@xap.com.au

Updated on: 24/05/2022

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