QLD Census Report
QLD Census Report
This article will demonstrate how to view, filter and download your service's QLD Census Report.
All early childhood education and care services are asked to complete the Census, including long day care, kindergarten, family day care, outside school hours care (OSHC) and state and non-state schools that provide kindergarten programs.
When would I use this report?
The QLD Census report will assist you with viewing and managing the children who meet the below criteria:
- Linked to your Kindy program
- Attended in the date range the report has been run
Action Steps
- Ensure the QLD Census report from within the program has the correct information
- Export the report to Excel or CSV format
- Upload the report to Upload your data into the Census collection tool
Where can you find this report?
- Select the Reports Screen
- Under the Kindergarten report section, select the QLD Census Report
What will this report show?
The information displayed on this report includes:
Column | Heading | Description |
|---|---|---|
A | Centre name | Displays the name of the centre the child is linked to. |
B | First Name | Displays the first name of the child |
C | Family Name | Displays the last name of the child |
D | Date of Birth | Displays the DOB of the child. |
E | Sex | Displays the gender that has been selected for the child. 1. Male, 2. Female, Null if not answered |
F | Indigenous Status | Displays the indigenous flag per child, 1. Aboriginal, 2. Torres Strait Islander, 3. Aboriginal and Torres Strait Islander, 4. Neither, Null if not answered. |
G | Disability | Displays the true/false disability flag per child, Null if not answered |
H | NESB | Displays the non-English speaking background flag per child. |
I | Health Care Card | Displays indicator if the child has a health care card, 1 - Yes, 2 - No, Null if not answered. |
J | Street Address | Displays the street address details that have been added for the child in the child details section of their enrolment form, - will display if not added. |
K | Suburb | Displays the suburb details that have been added for the child in the child details section of their enrolment form. |
L | Postcode | Displays the postcode details that have been added for the child in the child details section of their enrolment form. |
M | State | Displays the state details that have been added for the child in the child details section of their enrolment form. |
N | Hours Enrolled Preschool | Displays the total hours per child they are booked into the kindy program for. |
O | Hours Attended Preschool | Displays the total attended (signed in/out - complete) marked hours per child they are booked into the kindy program for. |
P | Room name | Displays the name of the room the child is booked into. |
Q | Booking Interval ID | Displays the frequency of the child's booking e.g. weekly/fortnightly. |
R | Preschool Program Repeat Indicator | Displays the true/false flag for if the child is repeating preschool - will need to be populated manually. |
S | Region | Displays the region the child is located in. |
T | Centre ID | Displays the ID of the centre the child is linked to. |
U | Child ID | Displays the ID of the child. |
How would I use this report?
The children report can be exported out to excel or csv formats as well as filtered.
Filtering the report
To refine the details listed,
- Select the reports option icon
- Select the filter icon from the drop-down
- You will then be able to view the current refinements showing. Select the Start and End date for the prescribed census week.
- Once complete, select apply.
To export the report
- Select the reports option icon
- Select the export icon from the drop-down
- Select the report format either excel or csv
Updated on: 25/08/2025
Thank you!